- Abandoned and Unclaimed Personal Property
- Absence due to Illness
- Appropriate Use of Information Resources
- Computer Software Use Policy
- Dining Hall Policy
- Drug Policy
- Drug-Free Schools and Communities Act
- Family Educational Rights and Privacy Act (FERPA)
- Housing Policy
- Parental Notification: Drug and Alcohol Policy
- Sex Discrimination (Title IX) and Sexual Harassment
- Student Employee Grievance
- Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act
- University Logos and Symbols
Texas State University wishes to make every reasonable effort to assure that abandoned and unclaimed property is safely secured and returned in a timely manner. Abandoned and unclaimed personal property discovered on the Texas State campus shall be turned over to the University Police Department (UPD) for safekeeping and standardized handling.
Property shall be considered abandoned if it appears from the circumstances under which the university comes into possession of the property that the owner has thrown it away or has voluntarily left or lost it without any intent or expectation to recover it. The university shall hold possession of abandoned and unclaimed personal property for a minimum of 120 days from the time it acquires the property. Texas State may charge a reasonable storage fee if the property is claimed during the 120 days. After 120 days, and after appropriate property checks reflecting the value of the property have been made, the item may be sold as part of a regular university surplus property sale.
Students who are confined for an extended period of time should report this absence to the Dean of Students office. Upon written verification from doctor, hospital or clinic, the Dean of Students will contact the student’s professors to advise them of the confinement. Absences because of such illnesses may be excused by the professor.
Institutional policy with regard to students with AIDS follows the general guidelines of the American College Health Association and Texas State UPPS 07.09.01 Management of Acquired Immune Deficiency Syndrome (AIDS) on Campus. Students with HIV infection are encouraged to inform campus health providers so that the institution may provide them proper medical care, counseling, support services and education. All medical information will be handled in a strictly confidential manner in accordance with the procedures and requirements in effect at Texas State.
Texas State considers email to be a significant information resource and an appropriate mechanism for official university communication. The university provides official university e-mail addresses and services to its students, faculty, staff and organizational units for this purpose and to enhance the efficiency of educational and administrative processes. In providing these services, the university anticipates that e-mail recipients will access and read university communications in a timely fashion. Faculty, staff, and students may forward e-mail from their official university address to an alternative e-mail address at their own risk, however, the university is not responsible for e-mail that has been forwarded to any other address.
Subject to applicable policies and statutes, students who have registered and paid their fees are allowed to use Texas State's information resources for school-related and personal purposes. Personal use must not result in any additional expense to the university or violate restrictions detailed in Section 05 of UPPS 04.01.07.
Computer software should be used in accordance with license agreement and software copyright law. Unauthorized use or duplication of software is contrary to Texas State University standards of conduct. Users do not own software they purchase or register; they are only a licensed user with rights to use the software in most cases on a single computer.
The university is committed to eradicate illegal use of software. If caught with illegal software, you or the university may be tried under both civil and criminal law. Penalties can be high, with settlements usually involving public disclosure, large fines and in some cases, prison terms. There are no exemptions as a university or state agency including individual student personal accountability. Any university student who makes, acquires, distributes, or uses unauthorized copies of software may be subject to loss of network privileges or other disciplinary action.
Each user of computer software plays an important role in preventing illegal software usage.
- Do not share illegal software among students, friends, family and associates. This pertains to major applications as well as proprietary fonts, template, run-time packages, operating systems, utilities such as disk utilities, screen savers, terminate-and stay-resident programs, desk accessories and shareware.
- Do not download unauthorized copies.
- Do not buy counterfeit, unbundled, rental, or promo product for full use.
- Check university Web sites:
- Comply with University Technology Resources "Appropriate Use of Information Resources" brochure.
- Adhere to the license agreement that comes with the software.
- Educate others on correct software licensing practices.
- Get and stay compliant.
- Make timely checks of installed software on your computer.
- Remove or update any outdated or illegal software.
- Report any illegal software practice to Software Licensing Coordinator, Technology Resources by telephone at 512.245.2447 or e-mail: firstname.lastname@example.org.
All food must be consumed within the dining area. This policy is not only mandated by the Department of Health, but also helps to keep the costs of meal plans down. Students who carry food out of the dining halls are subject to disciplinary action. The board operations offer a buffet-style dining and students are permitted to go back to the line as often as they wish granted that a clean plate is used each time. Students are encouraged to take only the amount of food they will eat.
Removal of plates, glasses, silverware, utensils and other equipment from the dining halls is prohibited. Theft of such items and/or food will result in disciplinary and/or legal action. Students are expected to place trays on conveyor belts before leaving the dining halls. Smoking in any cafeteria area is prohibited.
A student who, by a preponderance of the evidence, is found to have illegally possessed, used, sold or distributed any drug, narcotic or controlled substance, whether the infraction is found to have occurred on or off campus, shall be subject to discipline, ranging from mandatory, university- or college-approved counseling to expulsion. A second infraction for a drug-related offense shall result in permanent expulsion from the component and from all other institutions in The Texas State University System. A student who has been suspended, dismissed or expelled from any system component shall be ineligible to enroll at any other system component during the applicable period of discipline.Back to Top
Texas State is committed to providing a healthy and safe learning environment for all students and employees.
The institution has established procedures to advise members of the university community on the consequences of drug/alcohol use, possession and distribution. Additionally, Texas State is committed to providing important information on available substance abuse counseling, treatment, rehabilitation or re-entry programs.
Significant sections of this handbook and other university publications clearly indicate Texas State’s commitment to comply with the Drug-Free Schools and Communities Act. For additional information, see UPPS No. 04.04.48 on Drug-Free Schools and Communities Act.
(Buckley Amendment, 1974)
Notification of Rights Under FERPA
The Family Educational Rights and Privacy Act of 1974 (FERPA) affords students certain rights with respect to their education records. These rights include:
A. The right to inspect and review the student’s education records within 45 days of Texas State receiving a request for access. Students should submit to the registrar, academic dean, department chair or other appropriate official, written requests that identify the records they wish to inspect. Texas State will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the university official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
B. The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading. Students may ask the university to amend a record that they believe is inaccurate or misleading. They should write the university official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the university decides not to amend the record as requested by the student, the university will notify the student within a reasonable time of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
C. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the university or the Texas State University System in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the university has contracted (such as an auditor, information processor, collection agent or attorney who by legislative authority or contract represents the university), a person serving on the Board of Regents of the Texas State University System; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review or maintain an education record in order to fulfill his or her professional or contractual responsibility. Upon request, the university discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
D. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Texas State to comply with the requirements of FERPA.
E. The right to know the types of personally identifiable information that Texas State deems directory information that it may release without consent. Texas State has designated the following information as directory information:
• date and place of birth
• fields of study, including major and minor
• enrollment status (actual hours enrolled, undergraduate, graduate, etc.)
• degrees, certificates and awards
• type of award received (academic, technical, continuing education, etc.)
• dates of attendance
• student classification
• name of the most recent previous educational agency or institution attended
• telephone number
• current and permanent addresses, excluding e-mail addresses
• weight and height of athletes
• participation in officially recognized activities and sports
• names of prospective graduates
• names of parents
• photographs of students
• any other records that could be treated as directory information under FERPA.
F. The right to refuse to let Texas State designate the types of directory information. Any student may refuse to let Texas State designate any or all of the above types of information about the student as directory information. To do so, the student should file a written request in the Registrar’s Office. The student should specify in his or her request the types of information that should not be designated as directory information, or the student may direct that all of the above types of information not be designated as directory information. Texas State will apply the request to the student’s records until the student notifies the Registrar’s Office otherwise.
Texas State may release the results of campus disciplinary proceedings concerning alleged perpetrators of violent crimes to the victims of those violent crimes.
In support of the educational mission of the university and the value of the on-campus residential experience students, all unmarried persons and students under 21 years of age who have completed less than 52 degree credit hours must reside in the university's residence halls.
Students are required to sign a room-and-board contract that is legally-binding for the full academic year. The Department of Housing and Residential Life will, at the request of an individual student, review the circumstances and request for an exemption to this university requirement. Every request is individually read, evaluated, reviewed, and decided. Other than the age and credit hour exemption, there are no “automatic exemption” for any student. Granting a release to live off-campus for a student under 21 and without 52 credit hours is extremely unusual; you should plan to live on-campus unless you receive a formal notice, in writing, from the Department of Housing and Residential Life approving your request.
In order to register for a fall or spring semester, students must either complete a housing contract or have an off-campus exemption request approved by the Department of Housing and Residential Life. Students completing 52 credit hours or turning 21 years of age by September 1st for a fall semester or turning 21 years of age by January 1st for a spring semester are not required to live on campus or submit an off-campus request.
Dr. Gilda Garcia is the Title IX Coordinator for Texas State University responsible for compliance with Title IX, Education Amendments of 1972 which prohibits sex discrimination in university activities and programs. Title IX includes complaint/grievance procedures related to sexual misconduct including sexual harassment; admissions and recruitment; educational programs and activities; athletics; housing; financial aid; counseling; and employment. Her contact information:
Office of Equity and Access
Texas State University
601 University Drive
J. C. Kellam Building, Room 840
San Marcos, Texas 78666
Texas State University is committed to creating and maintaining educational communities in which each individual is respected, appreciated and valued. Texas State University diligently strives to foster an environment that permits and encourages everyone to perform at their highest levels in academia. Our focus on tolerance, openness, and respect is key in providing every member of the Texas State University community with basic human dignity free from harassment, exploitation, intimidation or other sexual misconduct. Any report of behavior that threatens our institutional values, and breaches the Texas State University Sexual Misconduct Policy shall be promptly investigated and remediated in accordance with principles of law, fairness and equity to all parties involved.
Texas State is committed to an inclusive education and work environment that provides equal opportunity and access to all qualified persons. Texas State, in accordance with applicable federal and state law and institutional values, prohibits discrimination or harassment on the basis of race, color, national origin, age, sex, religion, disability, or veterans’ status. Pursuant to university policy, Texas State University also prohibits discrimination or harassment on the basis of sexual orientation, gender identity, and gender expression.
Faculty, staff, students and guests of the university who are aware of instances of possible sexual misconduct, including sexual harassment have the right, and are encouraged, to report the incident promptly.
The report can be made to any or all of the following:
A. The Title IX Coordinator in the office of Equity and Access, J.C. Kellam, Room 840, 512.245.2539;
B. The academic or administrative official(s) responsible for the unit(s) involved;
C. The immediate supervisor of the alleged harasser or the next higher management level if the person is an employee;
D. The Dean of Students, if the person making the report or the alleged harasser is a student, LBJ Student Center 5–9.1, 512.245.2124.
For further information, contact the office of Equity and Access or review the Texas State University System Sexual Misconduct policy.
It is the policy of the university to provide grievance procedures for Texas State student employees. University students who have an employment related grievance may contact Career Services at 512.245.2645 or the Dean of Students Office at 512.245.2124 for assistance. (Student Employee Termination and Grievance Procedure UPPS 07.07.04)
In compliance with the Campus Security Act Title 34, Volume III CFR 668.41. The Texas State Campus Security Report is published each year and includes descriptions of campus crime prevention programs, procedures for reporting crimes on campus, and information about the number and frequency of crimes reported to the University Police Department over the last three years. The report provides summaries of university policies related to campus security and law enforcement as they relate to sexual offenses, liquor law violations, and controlled substance offenses. The Texas State Campus Security Report is available at no charge from the university’s Offices of Admissions, Graduate College, Personnel or the University Police Department. It is also available on the Web at www.police.txstate.edu under department information and publications.UPPS No. 01.04.10 (Registration, Control, and University Marketing Symbols) contains a more detailed statement of the university's policies. The university does not permit student organizations to alter any of its registered symbols.
Campus organizations may not use university symbols in connection with political or commercial activities that would imply university ownership or endorsement. The Director of Athletics or his designee may waive the payment of royalty fees in appropriate circumstances.